WINDRUSH Triathlon Club Constitution

 

Name

1.1 The name of the club shall be “Windrush Triathlon Club”

 

Objects

2.1 The objects of the club shall be to:-

a) Encourage the practice and development of triathlon

b) Provide coaching for the members and to organise and promote competitions.

c) Organise teams to represent the club in championships and in such other competitions, as the committee shall decide

d) To promote the club within the local and triathlon community

2.2 The club shall cater for:-

a) Triathlon

b) Multisport and adventure sports

c) The individual sports of running, cycling and swimming

 

Membership

3.1 Membership of the club consists of officers and members of the club

3.2 Membership shall be open to all persons either amateur or professional. The amateur status of non-professional club members shall be protected

3.3 Each applicant for membership must complete the official application form

3.4 All members agree to abide by the Club Rules and Code of Conduct

3.5 Members will join as one of the following categories

Full Member

Student Member (you must be enrolled in an institute of higher education for the full membership year)

Junior Member (aged under 18 years before the end of the membership year)

 

Management

4.1 The management of this club shall be vested in a committee which shall consist of the following Committee Members:-

Founder

Chairperson

Treasurer

Club Secretary and Accreditation


Membership Secretary



Social Secretary

Website Officer

Sponsorship Coordinator

Events Coordinator

Volunteer Coordinator

Kit Officer

Youth Development Organiser

Bike Captain(s)

Swim Captain

Run Captain

 

4.2 All of the forgoing shall be elected at the Annual General Meeting and remain in office until the Annual General Meeting of the following year.

4.3 The Committee shall have the power to fill vacancies if and when they arise.

4.4 The Committee shall have the power to co-opt members for particular projects but co-opted members shall not have a committee vote.

4.5 The Committee will meet no less than 2 times per year.

4.6 The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club

 

4.7 The Committee may delegate any of their powers of management including the day to day management of the club or dealing with disciplinary matters to a sub committee comprising no less than two Club Officers PROVIDED that no decision shall be made by such sub-committee or action taken which is contrary to the aims of or interests of Windrush Triathlon Club

 

Finances

5.1 All club monies will be banked in an account held in the name of the club

5.2 The Club Treasurer will be responsible for the finances of the club

5.3 The financial year of the club will end on 30^th September

5.4 An audited statement of annual accounts will be presented by the Club Treasurer at the Annual General Meeting.

 

Annual General Meeting

6.1 The Annual General Meeting shall be held within three months of the club's financial year end for the purpose of:-

a) Receiving the annual reports of the committee

b) Receiving the statement of accounts

c) To appoint a person to check the club accounts for the following financial year

d) Electing the officers and committee for the ensuing year

e) Considering any amendments to the Constitution and Rules of the club of which due notice has been given to all members.

f) Any proposed change to the Constitution Rules by a member must be received by the chair or secretary in writing at least 21 days prior to the date of the Annual General Meeting in order that members shall have sufficient notice of the proposal

6.2 At least 14 days notice shall be given to members of the date, venue and agenda items for the Annual General Meeting

6.3 Each fully paid up member present at the meeting shall have one vote

 

Affiliations

7.1 The club shall seek to be affiliated to the British Triathlon Association and to such other supporting bodies as the committee consider appropriate to carry out the objects of the club.

 

Subscriptions

8.1 The amount of the annual subscription shall be set at each AGM

8.2 The yearly subscription must accompany the application for membership

Payment of subscriptions

9.1 The Committee shall have the power to expel any member whose subscription is three months in arrears and who has attended training sessions, provided that one months notice in writing shall have been sent to such member addressed to the member’s last known address, informing of the proposed action by committee

 

Resignations

10.1 Any member wishing to resign, must do so in writing, addressed to the Chair or Secretary. The resignation will be considered by the Chair within one calendar month of receipt and will be held as effective on the date of tendering. Resignations will not be accepted if the member is financially indebted to the Club, and acceptance will be withheld until the debt has been discharged.

 

Extraordinary General Meetings

11.1 An Extraordinary General Meeting shall be called by the Chair or Secretary within one month of the receipt of a requisition signed by at least 5 members, stating the purpose of the meeting.

11.2 At least 14 days notice shall be given to all fully paid-up members of the date venue and purpose of the EGM. No other business shall be conducted at such a meeting.

 

Constitution Amendments

12.1 No Constitution Rule may be altered, added to or deleted except at an AGM or an EGM called for that purpose and then only by a majority of those present and voting.

 

Quorum

13.1 For Committee Meetings shall be not less than 4 Committee Members

13.2 For an AGM or EGM, no less than ten Club (including committee) Members must be present

 

Club Equity Policy Statement

14.1 This club is committed to ensuring that equity is incorporated in all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity

Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.

14.2 The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social /economic status.

14.3 The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.

14.4 All club members have a responsibility to oppose discriminatory behavior and promote equality of opportunity

14.5 The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.

 

Discipline and Appeals

15.1 All complaints regarding the behavior of club members should be submitted in writing to the Club Secretary who will investigate the compliant. If the complaint is about the club secretary then the submission should be made to the Chairperson instead.

15.2 A sub-committee of not less than 2 committee members, including the Club Secretary, will meet to discuss the complaint within 10 working days of a complaint being lodged. The sub-committee has the power to take appropriate disciplinary action including recommending the termination of membership to the Full Committee.

15.3 The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within two days of the meeting.

15.4 There will be the right of appeal to the Full Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Club Secretary receiving the notice of appeal.

Dissolution

15.1 A resolution to dissolve the club can only be passed at an AGM or EGM through the majority vote of the membership

15.2 If upon the winding up or dissolution of the Club there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Club, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the Club, such institution or institutions to be determined by the members of the Club at or before the time of dissolution, and if and so far as effect cannot be given to such provision then to some other institution which operates for the benefit of sport in England and Wales.

Signed: Laura Addis - Chairperson

Dated: 12 September 2011